Polish Medical Mission

Polish Medical Mission (MPP) provides emergency medical assistance, education, humanitarian relief, and development aid to victims of wars, natural disasters, and calamities internationally. In response to the Ukrainian crisis, PMM sends shipments of medical supplies to hospitals in Ukraine.

Initially, PMM tracked the stock of supplies for hospitals and clinics in individual Excel sheets. The information on each sheet is then transferred to a document on Qualtric, another data storage platform. For each shipment, the PMM team would create a ticket on this platform. The process was overall inconvenient because it required members of PMM and onsite healthcare staff to switch between platforms, potentially resulting in a loss of time and data. Another constraint was the inability to rank the urgency of supplies with this software. PMM and Frontida partnered to create an inventory management system that tracked supplies, hospital needs requests, and ingoing/outgoing shipments.

Development and Launch

March 2022

• The Frontida team conducted a needs assessment of PMM virtually.

March-April 2022

• Our software engineers quickly and carefully constructed an inventory management system that would meet the exact needs of the organization’s team and workflow.
• For clarity and efficiency, we organized our platform into three user interfaces for warehouse management (PMM), donors, and transportation/shipping groups.
• We formatted our entry form questions in both English and Polish to meet the cultural needs of our users.
• To track items over time, our system is embedded with a history of inflows and outflows.
• To ensure medical centers are well-equipped, we designed our system to rank items in terms of restocking needs and integrated alerts for items that fall into low quantities.

April 2022

• After completing the PMM Inventory and Tracking system, we launched at a PMM warehouse in Krakow, Poland.

Result

• 3 medical centers in Ukraine
• Shipments - 2 waves in April and 4 waves in May

We helped PMM organize the logistics of the delivery of over 8,000 donated medical supplies from the organization’s warehouse in Krakow to hospitals and clinics in Ukraine. Under our system, we ensured that healthcare frontliners have the tools to promote positive health outcomes for families affected by the ongoing conflict.